Invoice Automation

Our Invoice Automation service provides a controlled environment and to manage and automate the invoice processing steps. Supplier invoices arrive in either paper or electronic form. Where paper, the invoice is scanned upon arrival and the relevant data items captured from the document (see Invoice Scan & Capture). The invoice details and image is then transferred into the Invoice Automation environment.

Paper invoices and electronic invoices are processed in exactly the same way. Once uploaded, if the invoice relates to a purchase order, an attempt will made to automatically match the invoice to the appropriate receipt / purchase order. If the invoice does not reference a purchase order, it will be routed for coding and approval. All exceptions generated from the process are managed within workflow that provides the customer with full visibility and control of the invoice throughout its lifecycle.

  • Coding - non PO invoices can be coded and automatically validated
  • Authorisation - workflow and coding rules ensure the invoice is approved by the
    appropriate person
  • Matching - where an invoice quotes a PO, the invoice can be matched automatically
    against the correct receipt / PO
  • Exception Management - any exceptions from the matching / coding process are
    managed within the workflow
  • Coding Templates - for recurring non PO invoices, coding templates can be created
    that automatically allocate the appropriate financial codes to the invoice
  • Retrieval - invoices can be easily and quickly retrieved, allowing internal and external
    queries to be responded to efficiently
  • Auto alerts - workflow triggers ensure process bottlenecks are reduced, ensuring
    efficiency throughout the process
  • Management information - readily available, real time information provides management
    with complete visibility and control of P2P process
  • Integration - adapters to over 70 ERP and finance applications allow for seamless
    integration to backend finance / purchasing applications

If you receive more than 200 invoices per week, Documetric can help you reduce the cost of invoice processing while increasing the controls, compliance and visibility of commitment.