Invoice Scan & Capture

The paper less office is still a dream for many Accounts Payable (AP) departments. Many AP departments continue to rely on manual processes, which are slow and prone to error and often face the following:

  • high invoice processing costs - often in excess of £3 per invoice compared to
    the leading benchmark rate of £0.33
  • slow invoice processing and poor visibility of bottlenecks - especially where
    staff have to forward invoices to colleagues in the business
  • high error rates
  • poor controls and visibility of process performance
  • numerous Accounts Payable staff involved in low value work
  • high storage and retrieval costs
  • strained relations with suppliers who build payment delays into their pricing

The first step when moving to a paperless AP department is to capture the image and relevant data from the invoice. Documetric capture services provides a number of options to our customers:

  • Invoice Image Capture. Paper invoices are received at our
    processing centre where they are scanned and converted to an
    electronic image. This service is appropriate where a customer
    wishes to adopt a 'Key from Image' approach to invoice processing.
  • Invoice Data Capture. Using OCR and ICR engines on the
    invoice image, data is extracted and validated. This can be either
    header level data only or header and line level data. This service is
    appropriate in scenarios where the customer wishes to automate the
    processing of invoices.

Documetric's capture service provides a number of benefits

  • reduces costs: data entry, invoice storage and document imaging
  • creates a paperless AP department
  • reduces keying errors
  • facilitates an on-line archive providing fast and efficient
    search and retrieval functionality
  • facilitates an on-line process for managing the invoice
    through to completion (code / approve / match)

If you receive more than 200 invoices per week, Documetric can help you reduce the cost of invoice processing while increasing the controls, compliance and visibility of commitment.